Travel Terms
Travel terms state who books, pays, approves, changes, and insures transportation.
Choose buyout versus direct booking
A travel buyout gives the artist control but shifts price risk. Buyer-booked travel can protect cost but reduce flexibility.
Compare both.
Travel terms should protect arrival, not merely buy a ticket.
Hotel Terms
Hotel terms are simple until there is no room, the reservation is unpaid, or the property is an hour from the venue.
Specify nights and location
Arrival date, departure date, number of rooms, occupancy, reasonable proximity, and parking can matter.
Ask for confirmation numbers.
A hotel promise is not complete until there is a confirmed reservation.
Ground Transportation
Ground transportation bridges the gaps between airport, hotel, venue, media, meals, and the next departure.
Assign responsibility
Rental car, rideshare, driver, promoter pickup, public transit, or mileage reimbursement should be clear.
Do not assume a club shuttle exists.
The last ten miles can ruin a thousand-mile itinerary.
Bad Hotels
A bad hotel can range from inconvenient to unsafe.
Separate annoyance from danger
Noise, poor Wi-Fi, or a broken ice machine are different from security problems, severe cleanliness issues, or an unusable room.
Escalate proportionately.
A prepaid room is not worth a dangerous night.
